REGISTRATION GUIDELINES

Online regitration is closed.

Upon submitting the Registration Form, each participant will receive Registration number by e-mail to be included in the payment details (in case of payment by bank transfer). Please do not send any payments (bank transfers) without your Registration number included in the payment details. Such payments cannot be identified.

REGISTRATION FEES

Please note that unpaid pre-registration will not be considered as a valid registration unless fully paid and confirmed. Therefore a pre-registration summary cannot be taken as a valid registration confirmation. Please make sure to pay your registration fee within the time frame for early or late registration.
If your payment is not received before the deadline, you will be automatically charged the latter fee.

Registration fees include VAT.

TERMS AND CONDITIONS

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to arrange adequate personal insurance.

Registration fee includes

• Admission to all sessions
• All official documentation including program booklet
• Opening Ceremony & Closing Ceremony
• Welcome Reception
• Coffee Breaks
• Congress bag
• Free Prague public transport pass

Accompanying person fee includes

• Free Prague public transport pass (for the duration of the Congress)
• Welcome Reception
• One guided tour of your selection
  
  • Grand tour of Prague (July 21, 2016)
  • Jewish Town (July 22, 2016)

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. It is obligatory to bring this confirmation to the onsite registration desk as a proof of your registration. Otherwise we cannot identify your pre-registration if any problem occurs.
Please note that the registration for the various events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Congress registration should be paid in EUR, free of all bank charges!

By bank transfer

A bank transfer can only be made upon receiving detailed information (account number, Registration number etc.) from the Congress Secretariat. Payments received without pre-registration details (name, Registration number) cannot be identified. After 30 June 2016 you are kindly requested to make all payments by payment card exclusively or to register on-site. Payment by bank transfer will no longer be available.

Beneficiary:  CZECH-IN s.r.o.
Beneficiary address:  5.května 65, CZE 140 21 Prague 4, Czech Republic
Bank address:  KB a.s., Na Příkopě 33, Prague 1, Czech Republic
Account number:  51-0903490207/0100
IBAN:  CZ5901000000510903490207
SWIFT/BIC:  KOMBCZPPXXX
Details of payment:  PRN-Personal Registration Number, Surname, Name

Online payment by Credit Card (Visa, Eurocard/Mastercard)

In case of rejected on-line credit/debit card payment, the registration will not be processed by the Congress Secretariat. It is recommended that the participant contacts the credit/debit card issuer/bank first and checks if the on-line transactions are not disabled on the card. Afterwards, the online registration process has to be repeated.

Credit Card acceptance policy

Please kindly note that for the purposes of the online registration and payment, only internationally recognized credit cards using highest standards of security are accepted. We accept following credit cards for the online payments: MasterCard, Maestro, VISA, VISA Electron and V Pay. For your easier reference, please check if your credit card is embossed, has 16 digit numbers and 3 digit CVC code at the backside plus a magnetic slip. Should you have any question in regards of validity of your credit card for online registration, or should you wish to check if payments with other cards like American Express are possible, please feel free to contact the Congress Secretariat.

Online Credit Card Processing

All online payments are processed via GPWebpay secure connection.

GP webpay conforms to international standards and it meets the strictest safety requirements of the MasterCard SecureCode and Verified by VISA standards as defined by the MasterCard and VISA card associations. These standards are designated as 3D Secure and they ensure maximum payment security.

Click here to learn more about online payments security.

Final invoice

The final invoice will be provided to the participants only upon request. Please contact the Congress Secretariat to ask for your receipt.

Cancellation / Refund policy

Cancellation of registration

• Until 31 March 2016 - 30 EUR administrative fee will be deducted from the refund
• From 01 April 2016 till 31 May 2016  - reimbursement of 50% of the paid fee will be made
• From 01 June 2016 - no refund can be processed under any circumstances

Cancellation of extras

• Until 31 March 2016 - 15 EUR administrative fee will be deducted from the refund
• From 01 April 2016 till 31 May 2016  - 50% of ordered Extras will be reimbursed
• From 01 June 2016 - no refunds can be processed under any circumstances

Cancellation of accommodation

For more details kindly read Accommodation guidelines.

General conditions

Any queries (changes, cancellations, etc.) must be notified in written (by mail, fax or e-mail) to the Congress Secretariat according to the following conditions:
Cancellation of registration fee - refer to the above conditions.

Transfer of registration to another person - a fee of 20 EUR will be charged.
Online registration will be closed as of 06 July 2016. All registrations received after this date will not be included in the list of participants.
Complaints submitted after 25 August 2016 will not be considered.

Consent to the processing of personal data

Data protection directive

(Officially Directive 95/46/EC on the protection of individuals with regard to the processing of personal data and on the free movement of such data)
I agree to the collection, preservation and processing of personal data contained in this form, by the administrator, C-IN, Prague Congress Centre, 5. května 65, Prague 4, 140 21 (or its employees) for the purpose stated below.
This consent is granted for all of the information contained in this form, and throughout the five years from the date of consent. At the same time I am aware of their rights under § 12 and 21 of Act No. 101/2000 Coll. on the protection of personal data.
I am familiar with all completed parts of this form, and I declare that all information are accurate and truthful and are provided voluntarily.

Purpose of processing personal data

In accordance with § 5 of Act No. 101/2000 Coll. on the protection of personal data, all information given on this form are collected and processed solely for purposes of processing registration and accommodation requirements for the ICCB 2016 and for sending related messages to the data subject via electronic means pursuant to Act No. 480/2004 Coll. Summarized data from this form may be used by the administrator for internal statistical purposes and for internal use of the administrator.

Statement by administrator

Data administrator declares that they will collect personal data to the extent necessary to accomplish the intended purpose and may be processed only in accordance with the purpose for which they were collected. Employees of the administrator or other individuals who process personal data under contract with the administrator and other persons are obliged to maintain the confidentiality of personal data, even after termination of employment or work.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the ICCB 2016 be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.